Constitution

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The Independent voice of Colnbrook, Poyle, Brands Hill and Westfield Residents

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The revised constitution was adopted on 4th August 2011 during the Annual General Meeting of the Colnbrook Community Association.

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The constitution below was adopted on 1st JUNE 2010 by the Colnbrook Community Association.  The next AGM for the CCA will occur

This is the CONSTITUTION of the COLNBROOK COMMUNITY ASSOCIATION

Legal Status

The Colnbrook Community Association (CCA) will be an unregistered charity.

Purpose, Aims & Objectives

  • To become an independent voice for and listen to the needs of residents;
  • To represent all of Colnbrook, Poyle, Brands Hill and Westfield;
  • To compliment existing groups;
  • To act as a direct link to Slough Borough Council and any succession authority; together with their partners and other representative groups within the CCA area

Activities by which the Association will carry out its purposes

  • To develop appropriate means of communication either alone or in partnership with other Groups;
  • To help plan services in Colnbrook, Poyle, Brands Hill and Westfield;
  • To monitor the quality of services provided;
  • To help address key challenges in Colnbrook, Poyle, Brands Hill and Westfield
  • To support community initiatives;
  • To raise funds, receive grants and accept donations;
  • To apply the funds of the charity to carry out it’s objectives;
  • To do anything that is lawful and necessary to achieve the purposes.

Membership

The association shall have a membership.   People aged 18 or over, who are resident in Colnbrook, Poyle, Brands Hill or Westfield, can apply to the trustees to become a member.  Once accepted by the trustees, membership lasts for 3 years and may be renewed.  The trustees will keep an up-to-date membership list;

Committee members and/or trustees of other representative groups in the area are not eligible to become Trustees of this  in association, in order to preserve its independent objectives.  They may however become members in their capacity as residents of the Trust are.

The trustees may remove a person’s membership if they believe it is in the best interests of the charity.  The member has the right to be heard by the trustees before the decision is made and can be accompanied by a friend.

Trustees

The association / charity shall be managed by a committee of trustees who are appointed at the Annual General Meeting (AGM) of the charity;

The persons setting up the charity will appoint the founding trustees, and they will stand for re-election at the first AGM.

Trustees must hold at least 4 meetings each year.  At least 3 trustees must be present at the meeting to be able to take decisions.  Minutes shall be kept for every meeting.

The Trustees must keep accounts which may be seen by any member on request

If trustees have a conflict of interest they must declare it and leave the meeting while this matter is being discussed or decided.

During the year, the trustees may appoint up to 3 additional trustees.  They will stand down at the next AGM.

The trustees may make reasonable additional rules to help run the charity.  These rules must not conflict with this constitution or the law.

Annual General Meeting

The AGM will be held every year, with 14 days notice given to all members telling them what is on the agenda.

Minutes must be kept of the AGM.

There must be at least one third of the membership present at the AGM.

Every member has one vote.

The Trustees shall present the annual report and accounts.

Any member may stand for election as a trustee.

Members shall elect between 3 and 10 trustees to serve for the next year.  They will retire at the next AGM but may stand for re-election.

Ideally there will be 2 members from each area of Colnbrook, Poyle, Brands Hill and Westfield, represented at the committee;

Anyone who:

(a) Has been convicted of an offence involving deception or dishonesty;

(b) Is an undischarged bankrupt;

(c) Has previously been removed from trusteeship of a charity by a court or by the Charity Commission;

(d) Is prohibited from standing for election as a trustee of the Colnbrook Community Association.

Money and Property

Money and property must only be used for the purposes of the Colnbrook Community Association

Trustees must keep accounts.  The most recent annual accounts can be seen by anybody on request.

Trustees cannot receive any money or property from the charity or benefit from the work of the organisation other than to refund reasonable and proper expenses.

Money must be held in the charity’s bank account.  All cheques must be signed by 2 trustees.

Extraordinary Meetings

If the Trustees consider it is necessary to change the constitution, or wind up the association, they must call an Extraordinary Meeting so that the membership can make the decision.  Trustees must also call an Extraordinary Meeting if they receive a written request from the majority of members.

All members must be given 14 days notice and told the reason for the meeting.  All decisions require a two thirds majority.  Minutes must be kept.

Winding up – any money or property remaining after payment of debts must be given to a charity with similar purposes to this one.

Changes to the Constitution – can be made at AGMs or General Meetings.  No change can be made that would make the organisation no longer a charity.

Extraordinary Meeting – called on written request from a majority of members.

Trustees may also call an Extraordinary Meeting to consult the membership

For more information contact Vicki Brenner, CCA Chair, or Charles Burke, the CCA secretary.

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